Simple pricing. Hosting and support included.
Three plans for teams of different sizes. Hosting in the Google Cloud region you choose, backups, updates and support are in every plan. Prices exclude VAT, GST and sales tax.
ZAR prices follow Google Cloud costs in Johannesburg. The price is the same in every standard region.USD prices follow Google Cloud costs in Iowa. The price is the same in every standard region.EUR prices follow Google Cloud costs in Belgium. The price is the same in every standard region.GBP prices follow Google Cloud costs in Belgium. The price is the same in every standard region.AUD prices follow Google Cloud costs in Sydney. The price is the same in every standard region.
ZAR prices exclude 15% VAT. USD prices exclude any sales tax, VAT or GST. EUR prices exclude VAT. Business customers with a valid VAT number pay no VAT (reverse charge). GBP prices exclude VAT. Business customers with a valid VAT number pay no VAT (reverse charge). AUD prices exclude GST. Business customers account for any GST themselves. Billed annually. Month-to-month costs 15% more.
Lite
Supplier certificates under control, for small teams.
No setup fee.No setup fee.No setup fee.No setup fee.No setup fee.
3 named users, unlimited read-only viewers
Start onboardingStart your workspace Online payment soon- External Document Control
- Expiry alerts by email and Teams
- Full audit trail and document versioning
- AI metadata extraction and OCR, 1,000 pages a month
- 10 GB document storage
- Email support within 5 business days, up to 3 hours a year
- 14-day trial on a demo workspace
Essentials
More users and documents, with faster support.
Plus R6,500 once for guided onboarding of up to 2.5 hours: import of up to 100 documents and a 90-minute remote training session.Plus $449 once for guided onboarding of up to 2.5 hours: import of up to 100 documents and a 90-minute remote training session.Plus €390 once for guided onboarding of up to 2.5 hours: import of up to 100 documents and a 90-minute remote training session.Plus £340 once for guided onboarding of up to 2.5 hours: import of up to 100 documents and a 90-minute remote training session.Plus A$650 once for guided onboarding of up to 2.5 hours: import of up to 100 documents and a 90-minute remote training session.
10 named users, unlimited read-only viewers
Book a demoStart your workspace Online payment soon- Everything in Lite
- 10 named users
- AI metadata extraction and OCR, 3,000 pages a month
- 25 GB document storage
- Email support within 2 business days, up to 1 hour a month
- Guided onboarding and training
Professional
Documents and the workflows around them.
Plus R15,000 once for onboarding of up to 5.5 hours: 2 workflow templates set up for you, import of up to 250 documents and 2 remote training sessions.Plus $990 once for onboarding of up to 5.5 hours: 2 workflow templates set up for you, import of up to 250 documents and 2 remote training sessions.Plus €890 once for onboarding of up to 5.5 hours: 2 workflow templates set up for you, import of up to 250 documents and 2 remote training sessions.Plus £750 once for onboarding of up to 5.5 hours: 2 workflow templates set up for you, import of up to 250 documents and 2 remote training sessions.Plus A$1,390 once for onboarding of up to 5.5 hours: 2 workflow templates set up for you, import of up to 250 documents and 2 remote training sessions.
30 named users, unlimited read-only viewers
Book a demoStart your workspace Online payment soon- Everything in Essentials
- Workflow Manager with standard templates for nonconformance, CAPA, change control, audits and document review
- Approvals routed by job title and effectiveness verification
- AI stage and executive summaries
- AI assistant with a monthly usage cap (coming soon)
- AI metadata extraction and OCR, 10,000 pages a month
- 100 GB document storage
- Next-business-day support, up to 2 hours a month
- A 1-hour review call every quarter
Every plan is hosted on Google Cloud in the region you choose, with daily backups, updates and support included. ZAR prices exclude 15% VAT. USD prices exclude any sales tax, VAT or GST. EUR prices exclude VAT. Business customers with a valid VAT number pay no VAT (reverse charge). GBP prices exclude VAT. Business customers with a valid VAT number pay no VAT (reverse charge). AUD prices exclude GST. Business customers account for any GST themselves. Billed annually. Month-to-month costs 15% more. AI metadata extraction is included on every plan and module. Obel-MS reads digital PDFs directly. It reads scanned supplier documents in Latin-script languages with optical character recognition (OCR). The AI suggests the metadata, and a person confirms it in the Inbox.
Enterprise QMS platforms often cost R200,000 a year or more, before setup.
Compare plans in detail
| Feature | Lite | Essentials | Professional |
|---|---|---|---|
| Documents | |||
| External Document Control | Included | Included | Included |
| Expiry alerts by email and Teams | Included | Included | Included |
| Auto-filed Supplier, Manufacturer and Product folders | Included | Included | Included |
| Audit trail and document versioning | Included | Included | Included |
| AI metadata extraction and OCR, pages a month | 1,000 | 3,000 | 10,000 |
| Document storage | 10 GB | 25 GB | 100 GB |
| Workflows | |||
| Workflow Manager | Not included | Not included | Included |
| Nonconformance, CAPA, change control, audit and document review templates | Not included | Not included | Included |
| Approvals routed by job title | Not included | Not included | Included |
| Effectiveness verification and PDF record reports | Not included | Not included | Included |
| AI stage and executive summaries | Not included | Not included | Included |
| AI assistant with a usage cap | Not included | Not included | Coming soon |
| Platform | |||
| Named users | 3 | 10 | 30 |
| Read-only viewers | Unlimited | Unlimited | Unlimited |
| Hosted on Google Cloud in the region you choose | Included | Included | Included |
| Daily backups, encrypted at rest and in transit | Included | Included | Included |
| Service | |||
| Support | Email, 5 business days | Email, 2 business days | Next business day |
| Support time included | 3 hours a year | 1 hour a month | 2 hours a month |
| Quarterly 1-hour review call | Not included | Not included | Included |
| Once-off onboarding | None | R6,500 | R15,000 |
Add-ons
Grow a plan without changing tier.
- Extra 5 users
- R750$49€45£39A$75 a month
- Extra 50 GB storage
- R350$25€22£19A$35 a month
Quality consulting
Our consultants help with implementation, internal audits and audit days. Remote work is available worldwide. On-site work outside South Africa is quoted with travel.
- Consulting day
- R9,500$620€570£490A$950 a day
- Consulting half day
- R5,500$360€330£290A$550 a half day
- Remote consulting
- R1,250$82€75£65A$125 an hour
- Audit-day support
- R12,500$815€750£650A$1,250 a day
Discounts
- Two-year prepayment
- 10% off
- NGOs and academic institutions
- 20% off
- Founding customers (our first five clients)
- 20% off year one
ZAR prices exclude 15% VAT. USD prices exclude any sales tax, VAT or GST. EUR prices exclude VAT. Business customers with a valid VAT number pay no VAT (reverse charge). GBP prices exclude VAT. Business customers with a valid VAT number pay no VAT (reverse charge). AUD prices exclude GST. Business customers account for any GST themselves. Billed annually. Month-to-month costs 15% more. 99.5% availability target, best effort.
AI metadata extraction is included on every plan and module. Obel-MS reads digital PDFs directly. It reads scanned supplier documents in Latin-script languages with optical character recognition (OCR). The AI suggests the metadata, and a person confirms it in the Inbox. Each plan includes a monthly page allowance for AI extraction and OCR: 1,000 pages on Lite, 3,000 on Essentials and 10,000 on Professional. Above the allowance, you can move up a plan, or we agree a volume price with you.
Support covers how-to questions and faults: up to 3 hours a year on Lite, 1 hour a month on Essentials and 2 hours a month on Professional, including the quarterly review call. Configuration and data work beyond that, including larger migrations, is charged at the remote consulting rate.
Outside South Africa, we send an annual invoice in your currency, payable by bank transfer. Card payments may be charged in ZAR at the day’s exchange rate. Some countries need your local tax number on the invoice, such as a VAT number in the EU or UK, or a GSTIN in India.
Pricing questions
Is there a contract, or can we cancel?
Plans are billed annually. If you prefer month-to-month, it costs 15% more. A two-year prepayment gets 10% off. All ZAR prices exclude 15% VAT.
Is there a setup fee?
Lite has no setup fee. Essentials onboarding is a once-off R6,500 for up to 2.5 hours of our time: an import of up to 100 documents and a 90-minute remote training session. Professional onboarding is a once-off R15,000 for up to 5.5 hours: 2 workflow templates set up for you, an import of up to 250 documents and 2 remote training sessions. All ZAR prices exclude 15% VAT.
Is AI metadata extraction included?
Yes. AI metadata extraction is included on every plan and module. Obel-MS reads digital PDFs directly, and reads scanned supplier documents in Latin-script languages with OCR. The AI suggests fields such as document type, dates, lot or batch numbers and certificate numbers, and a person confirms them in the Inbox. Each plan includes a monthly allowance: 1,000 pages on Lite, 3,000 on Essentials and 10,000 on Professional. Above that, you can move up a plan, or we agree a volume price with you.
Do you sell outside South Africa?
Yes. Obel-MS is sold worldwide to businesses, with prices in ZAR, USD, EUR, GBP and AUD, and hosting in the Google Cloud region you choose. Outside South Africa, we send an annual invoice in your currency. Some countries need your local tax number on the invoice, such as a VAT number in the EU or UK, or a GSTIN in India. For some countries we check the local tax rules first, so contact us.
Is pricing per user?
Each plan includes a set number of named users (3, 10 or 30) and unlimited read-only viewers, so people who only need to read a document do not add to your bill. You can add 5 more users for R750 a month.
Guides on this topic
- How much does QMS software cost?Typical price ranges for QMS and document control software, what drives the cost, and the hidden costs to ask about.
- Spreadsheets vs QMS software for ISO 9001An honest comparison of running document control in spreadsheets and shared drives against dedicated QMS software.
- ISO 9001 software in South Africa: what to look forWhat South African SMEs should check when choosing ISO 9001 software, including data residency, POPIA and local support.
Get your documents in order this quarter.
Book a 20-minute demo and see External Document Control and Workflow Manager on your own documents.