Every document current. Every approval on record.

No. Any team that must keep documents current and show who approved what can use it: legal practices, manufacturers, healthcare providers, construction firms and professional services. Admins define their own document types, and you build your own workflow templates in the designer. The register files documents by supplier, manufacturer and product, so it suits documents that come from outside your organisation. If you work to ISO 9001, our clause map shows where Obel-MS supports it.

On Google Cloud, in the region you choose. Our standard regions are South Africa (Johannesburg), the European Union (Belgium), the United States (Iowa) and Australia (Sydney). UK workspaces are hosted in the EU region by default, and in-country hosting in London is available on request. Other Google Cloud regions, such as Canada, Switzerland, India, Singapore, Japan or Brazil, are available on request. Your documents, records and backups stay in the region you choose.

Yes. Onboarding on Essentials includes an import of up to 100 documents, and on Professional up to 250. We quote larger migrations at our remote consulting rate, so you start with your document and supplier history in place.

Not yet. Single sign-on is on our roadmap. Today every person signs in with their own account, and every action is recorded in the audit trail.

Internal Document Control, for your own SOPs, policies and work instructions, is coming soon. Join the waitlist on the Internal Document Control page and we’ll let you know when it’s ready.

We agree a go-live date with you during onboarding, based on how many registers and documents you’re bringing across.

No. Obel-MS is hosted, so there’s nothing to install or maintain. You sign in and use it; we run the servers, backups and updates.

Your data is yours. You can request a full export of your documents, metadata and audit history at any time.

Each document’s status is calculated automatically: Active, Expiring soon, Expired or No expiry set. The expiring-soon window defaults to 30 days and you can change it. Alerts go out as an org-wide digest by email and in Teams.

AI metadata extraction and record summaries use OpenAI models through the API, only for organisations that consent. Under OpenAI’s API terms, API data is not used for model training. If you cannot consent, a no-external-AI option is available on request. It uses local extraction on our own servers in South Africa and fills fewer fields correctly.

Yes. AI metadata extraction is included on every plan and module. Obel-MS reads digital PDFs directly, and reads scanned supplier documents in Latin-script languages with OCR. The AI suggests fields such as document type, dates, lot or batch numbers and certificate numbers, and a person confirms them in the Inbox. Each plan includes a monthly allowance: 1,000 pages on Lite, 3,000 on Essentials and 10,000 on Professional. Above that, you can move up a plan, or we agree a volume price with you.

Yes. Obel-MS is sold worldwide to businesses, with prices in ZAR, USD, EUR, GBP and AUD, and hosting in the Google Cloud region you choose. Outside South Africa, we send an annual invoice in your currency. Some countries need your local tax number on the invoice, such as a VAT number in the EU or UK, or a GSTIN in India. For some countries we check the local tax rules first, so contact us.